SteadyOps
Big Firm Efficiency. Small Firm Attention.
AI is the great equalizer. Here's how small law firms are using it to compete — and win.
The small firm disadvantage — until now
Large firms have paralegals, intake coordinators, marketing teams, and billing departments. As a small firm, you're the attorney AND the admin — and it shows in your responsiveness, throughput, and revenue.
- ✗42% of potential clients call another firm if you don't answer within an hour
- ✗You spend 23+ hours/week on non-billable admin — that's $150K+ in lost billable revenue
- ✗Engagement letters and retainer agreements take hours to draft from scratch
- ✗You miss court deadlines because they're tracked in a calendar, not a system
- ✗Clients leave because they feel uninformed about their case status
The AI-powered small firm
With AI handling intake, documents, deadlines, and client communication, a 3-attorney firm can deliver the service quality of a 20-attorney operation.
- ✓AI receptionist answers every call — captures case details, qualifies leads, books consultations
- ✓AI generates engagement letters, retainer agreements, and demand letters from a brief description
- ✓Automated deadline tracking with 30/14/7-day reminders for court dates, filings, and statutes
- ✓Client portal gives each client real-time case status, document sharing, and secure messaging
- ✓Automated follow-up sequences nurture leads who don't retain immediately
- ✓Morning briefing: deadlines this week, new leads, outstanding invoices, case status updates
What Makes SteadyOps Different
AI That Actually Works for You
AI Intake & Qualification
AI answers calls, asks qualifying questions about the legal matter, captures details, and books consultations — 24/7, even on weekends.
Document Generation
Generate engagement letters, retainer agreements, flat fee agreements, and demand letters from a brief description. Edit and send in minutes.
Deadline Management
Track court dates, filing deadlines, and statute of limitations. Automated reminders ensure nothing falls through the cracks.
Client Communication
Clients get status updates through their portal. Automated check-ins keep them informed without eating into your billable hours.
Pipeline Intelligence
See your intake funnel: inquiries, consultations, retainers, active matters. Know your conversion rate and average matter value.
Secure & Confidential
All data encrypted in transit and at rest. Role-based access controls. Designed for the confidentiality requirements of legal practice.
Frequently Asked Questions
Does SteadyOps replace practice management software?
For small firms, it can replace your CRM, intake system, document generator, and client communication tools. For complex case management with court filing integration, you may still need specialized software — but SteadyOps handles everything else.
Is it appropriate for all practice areas?
Yes. The platform works for family law, estate planning, business law, real estate, personal injury, criminal defense, immigration, and employment law. Pipeline stages and templates customize per practice area.
How does it handle trust accounting?
SteadyOps tracks invoices and payments but is not a trust accounting system. We recommend pairing it with a dedicated trust accounting tool for IOLTA compliance.
Can multiple attorneys use it?
Yes. Assign leads and matters to specific attorneys. Track each attorney's pipeline, billable activity, and client communication separately.
Ready to let AI run your back office?
Plans from $79/mo. Cancel anytime. Set up in minutes.
See Pricing